Hourly PTO Calculator

Hourly PTO Accrual Explained

Hourly employees typically earn paid time off (PTO) based on the actual number of hours they work, rather than a fixed annual amount. This system ensures that part-time or variable-schedule employees earn leave fairly in proportion to their contribution.

Common Accrual Rates

Different states and companies have different standards. Here are a few common "1 for X" policies:

• 1 for 30: One hour of PTO for every 30 hours worked. (Common in state mandates like California or Washington for sick leave).
• 1 for 40: One hour of PTO for every 40 hours worked (essentially 1 hour per standard work week).
• 1 for 20: A more generous policy, equating to roughly 2.5 weeks of vacation per year for a full-time worker.

How to Calculate It Yourself

The math is a simple ratio. Divide the hours you earn by the hours required to work, then multiply by your total hours worked.

(PTO Earned Rate ÷ Hours Required) × Total Hours Worked = Total PTO

Example: If you get 1 hour for every 30 hours worked, and you worked 120 hours last month:
(1 ÷ 30) = 0.0333...
0.0333 × 120 = 4 Hours Earned

FAQ

Do I earn PTO on overtime hours?

In many cases, yes! Since hourly accrual is based on "hours worked," overtime hours usually count toward your accrual unless your company policy explicitly states "regular hours only." Check your employee handbook to be sure.

Is there a cap on hourly accrual?

Yes, most employers set an "accrual cap" (maximum hours you can earn in a year) or a "point-in-time cap" (maximum balance you can hold). For example, you might earn 1 hour for every 30 hours worked, but be capped at 48 hours of sick leave per year.

What about paid holidays?

Paid holidays usually do not count as "hours worked" for accrual purposes. Only the time you are physically on the clock typically counts toward earning more PTO.